Overview
This guide applies only to hires classified as W2 employees or specific Loan-Out deals approved by Production Leadership. All 1099 Independent Contractors are paid directly through Invisible North and should NOT be set up in Wrapbook without explicit Leadership approval.
Budget Requirement
All estimated P&W (Payroll & Welfare) and fringes must be covered within your project budget for any workers processed through Wrapbook. Ensure your budget has the correct estimated fee % for P&W — by default the budget template is built with a standard 25% fee for P&W.
Decision Matrix
Use WRAPBOOK when:
- The worker will be engaged temporarily for a short period (usually less than 1 week) with clear start and end dates — typically for specific, temporary production tasks and on-site staffing needs
- A project requires a large batch of short-term workers to be hired quickly with streamlined onboarding and admin
Use JUSTWORKS when:
- The worker will be engaged in a prolonged or ongoing manner (full-time or part-time capacity), potentially across multiple projects under the same contract — Requires Production Leadership Approval
- The worker is eligible for employer benefits (healthcare, 401k) — Requires Production Leadership Approval
Benefit Eligibility Triggers
- Individuals offered full-time employment at IN
- Individuals working 30+ hrs/wk for 90+ consecutive days
- Individuals that work 1000+ hrs in a single year
Important Rules
- Workers should only be processed in one platform concurrently — payroll should not run through both Wrapbook and Justworks during overlapping periods unless explicitly approved by Production Leadership
- If a worker was previously processed through one platform, they can be moved to the other as long as timing is non-concurrent
- If in doubt, consult Production Leadership