Overview
This checklist is used at the start of every new project to ensure all administrative, operational, and creative setup tasks are completed. Based on the Target World Cup 2026 project kickoff.
Administrative Setup
- Create Google Drive folder structure (see Folder Creation SOP)
- Set up Google Chat channel with all resourced team members
- Create project code in internal tracker
- Set up budget tool from template
- Schedule recurring team check-ins
- Add project to Production Department Weekly agenda
Contracting & Compliance
- Identify all vendors and freelancers needed
- Submit agreement requests (ICA, VA, NDA as applicable)
- Confirm COI requirements for all vendors
- Begin W2 vs 1099 classification for freelancers
- Initiate onboarding for Wrapbook/Justworks workers
Production Planning
- Review client brief and create Brief Digest
- Identify venue/site and begin permitting research
- Begin production schedule draft
- Identify staffing needs and begin staffing plan
- Schedule site visit (if applicable)
- Identify fabrication needs and begin vendor outreach
Creative & Content
- Schedule creative kickoff meeting
- Begin concept development
- Identify content capture needs
- Begin BA training manual outline (if applicable)
Client Management
- Schedule client kickoff call
- Establish communication cadence
- Confirm deliverable timeline and approval process
- Request brand guidelines, logos, and assets