Production Department Weekly Meeting Agenda

Overview

The Production Department Weekly is a standing meeting held every week to review active projects, upcoming milestones, staffing needs, and department-level issues. All production team members attend.

Standard Agenda

1. Active Project Updates — Each Lead Producer gives a 2-3 minute status update covering:
   • Current phase (pre-pro, load-in, operational, closeout)
   • Key milestones this week
   • Blockers or risks
   • Staffing needs
2. Upcoming Projects — Projects in the pipeline that will need production resourcing soon
3. Staffing & Resourcing — Review freelancer availability, Wrapbook/Justworks onboarding status, and any conflicts
4. Budget Flags — Any projects with budget concerns, overruns, or reconciliation issues
5. Process Improvements — SOP updates, new tools, lessons learned from recent activations
6. Open Floor — Any other items from the team

Meeting Rules

• Keep updates concise — deep dives scheduled separately
• Action items documented and assigned in real-time
• Meeting notes shared within 2 hours of meeting end
• If you can’t attend, send your update to the Head of Production in advance