Overview
This is a reference example of an onsite staffing plan used for the Gatorade BE 2026 activation. Use this as a model when building staffing plans for multi-day, multi-shift activations.
Key Elements of a Staffing Plan
- Shift Structure: Define shifts by day with clear start/end times, breaks, and meal periods
- Role Assignments: Map each staff member to a specific station, zone, or responsibility
- Lead/Support Hierarchy: Identify who leads each zone and who supports
- Contingency: Build in backup staff and escalation paths
Staffing Plan Best Practices
- Build the plan at least 2 weeks before load-in
- Share with all onsite staff before the BA training session
- Print copies for onsite reference
- Update daily during multi-day activations based on real-time needs
- Coordinate with the Production Schedule to avoid overlap
Template
Use the Onsite Staffing Plan Template linked in the resources panel to build your own.